M IN U T E S
The Village of Evendale
Regular Council Meeting
February 9, 2006
The Village of Evendale held a public discussion prior to the regularly scheduled council meeting. There was no discussion.
The Village of Evendale held its Regular Council Meeting. The meeting was called to order by Mayor Don Apking. Upon roll call, the following council members were present: Mr. Bill Puthoff, Jr., Mr. Stiney Vonderhaar, Mr. Jeff Albrinck, Mr. Chris Schaefer, Mr. Doug Lohmeier and Mrs. Carolyn Smiley-Robertson. Also present were: Chief Fiscal and Accounting Officer, George Snyder; Recreation Director, David Nichols; Village Engineer, James Jeffers; Assistant to the Mayor, Jack Cameron; Public Works Director, Joe Wiehe; Economic Director, Linda Fitzgerald; Village Solicitor, Tim Burke and Village Clerk, Michelle Ficke.
Mayor Apking presented the consent calendar. Mayor Apking asked for a motion to accept the consent calendar consisting of the January 12, 2006 Council Meeting Minutes; CFO Report for January, 2006; Tax Administrator’s Report for January, 2006; current Departmental Reports and the Treasurer’s Report for January, 2006. Mrs. Smiley-Robertson asked that the January 12, 2006 minutes be amended to include rationale for the conflicting vote on Resolution 06-01. Mr. Schaefer made a motion to accept the minutes as amended. The motion was seconded by Mr. Vonderhaar and unanimously approved.
Mayor Apking asked Matt Grever from Anchor Properties to give an update on Evendale Commons. Don Murphy from Colliers, a commercial real estate brokerage firm, was with him. The Super WalMart will begin construction around July and be ready to open around March 2007. I-Kea, a Sweedish furniture company based in Philadelphia, was contacted as a possibility of the second big box site but the talks never progressed because they were looking for 225,000 sq. ft. and this site did not allow for that. The building right at the main entrance at Glendale-Milford Road has a signed letter of intent for Starbucks. Four or five more tenants could be housed in this building. The first out lot on Reading Road is the only lot big enough for a neighborhood retail center. They are talking with a bakery operation about an operation here and they are talking to
a hair care products business. This space is around 12,000-13,000 sq. ft.
PNC Bank was interested in the next lot; however PNC Bank is experiencing corporate issues in Cincinnati. They signed a letter of intent and decided to hold back for now. Fifth Third Bank will build a new state-of-the-art facility along Reading Road. Anchor has been talking with I-Hop and an Applebee’s type restaurant as well and Culvers upscale hamburger and frozen custard restaurant about a location along Reading Road. There are a number of other people that they continue to talk to about these retail locations. There will be signage going up soon to advertise and announce the project.
Don Murphy from Colliers, Turley, Martin, Tucker Commercial Real Estate Brokerage Firm, spoke about the office marketing for Evendale Commons hired by Miller Valentine in October 2005 to market the site. Office tenants want to see, feel and touch the office and it’s a show me type of market. Office tenants won’t get real serious until the roads are up the office tower is up and they can see the space. We have marketed hard to the medical industry with a mailing to 200 medical groups in the Cincinnati area. They are interested but want to see it when the project is farther along. Large office corporate headquarters are also being targeted.
Mayor Apking asked if they considered doing spec offices. Matt Grever spoke for Dean Miller who was not present. He said the concept of a spec office is a possibility but you would never build it until the infrastructure is in place. It takes a commitment from tenants to do a spec office. Don Murphy said there are three things that drive the office tenants; location, parking and amenities surrounding it.
Mrs. Smiley-Robertson asked that if the streets were in now would they have enough to engage someone from an office perspective. Don Murphy said that he could speculate that yes it would definitely make a difference. Mrs. Smiley-Robertson also asked what the average time line is from the time you talk to some one about a letter of intent. Matt Grever said this is the basis of negotiating a lease or sale to a client. Sometimes letters of intent fall apart but 80-90% of the time the deal gets done. It can take one year to twenty months to negotiate the deal. You might spend six months to get the letter of intent and then it goes to the lawyers to draft a lease and the lease negotiation can take another three to four months. He said that they are working to get a commitment to the spaces as soon as possible because Anchor is paying interest and
not getting anything for it so they are working as fast as they can. Matt Grever said they had turned down some people because he understood what was expected here and it is so early in the process.
Mr. Schaefer mentioned that the original schematic is the one displayed and it is not true to the actual plan. This is the conceptual plan and there have been changes made to the original plan. Matt Grever agreed and stated that this is the only schematic that he has in color and he sends this plan and the updated black and white plan when he sends emails to clients.
Mr. Schaefer reported on his council committee meeting. Mr. Schaefer mentioned that they had an extensive committee meeting. Joe Wiehe, Director of the Service Department, went out and looked at the existing street signs. There are several posts and boards on the signs that need to be replaced. Joe checked and the cost to screw the new reflective signs to the existing signs and replace the posts that need replacing would cost just as much as getting all new signs around $40,000. The committee asked him to get a couple of proposals for all new signs for street signs and stop signs. He will put some examples of new posts up on the municipal grounds and get feedback from people before deciding which way to go.
James Jeffers gave all of council in their packets a list of the state of all the streets in Evendale. There is a rating system for each one.
Carolyn Smiley-Robertson reported on the Fire Department. There are ads posted for the Fire position that is open. The application deadline is February 20 and after that a written test will be administered on February 25. Unless you have the Ohio Paramedic Certification or are within six months of getting it, you are not eligible to take the written test. Then there is an internal interview process and a physical component. We are just in the midst of the first step of this long process. We had 350 requests for applications. The Annual Fire Department Report was in council packets.
Stiney Vonderhaar reported on the Evendale Trails on the south end of town. The Gorman Heritage farm folks were at the meeting. They plan to put in crushed limestone from the driveway to Dorothy and Jim’s house to the bank by the interpretive building. They will build a bridge across the creek to the interpretive building. They will relocate some of the flowers from the Trosset property and make this the wildflower area. Up on the hill where Carpenters View will connect to the overlook building and the existing trails will have crushed limestone. Chuck Melampy has made trail signs to direct people once the trails are in place.
Mr. Schaefer said they asked the Recreation Commission and Gorman Heritage Farm to get together a solid plan for the trails. Joe Wiehe said that it is easier to do the trails when it is wet. They also wanted the public to have a chance for feedback if they are affected by these two segments of trails. We need specifics first and are looking at concepts for just two segments right now.
Mr. Albrinck gave the Finance Report. Total Receipts for January were $1.08 million and expenditures were $940,000 dollars. We are in the black to start the year.
Mr. Lohmeier gave the Recreation Commission Report. In the council committee meeting they discussed sign ups for the Recreation Department. They asked Dave Nichols to investigate the cost of the possibility of a quarterly notification on Recreation sign ups.
Mayor Apking presented Ordinance #05-53, AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT WITH MARKETING DEVELOPMENTS, INC. (“MDI”) FOR THE PREPARATION OF A MARKET ANALYSIS, STRATEGIC INVESTMENT/REINVESTMENT PLANNING AND MARKETING PLAN FOR THE VILLAGE OF EVENDALE, PROVIDING AN APPROPRIATION FOR SUCH CONTRACT AND DECLARING AN EMERGENCY. Mr. Albrinck said he met with Michael Schwartzman, Dick Shaffer, Linda Fitzgerald and Jack Cameron with a marketing and branding team, FRCH. As a result Mr. Albrinck has a better understanding of how to move forward. He felt they should use MDI as an important part of this to initiate the market research to understand the market and see what our options are. After we define what the market should be we need to decide on what we want it to be based on what it can be. Then we
develop a land use plan, look at the zoning code and update the design guidelines. Then we create an image and market it and that’s where the branding comes in and the result is the ultimate development. Mr. Albrinck proposed talking to a few other branding companies to get a company that is more a marketing or PR company.
Mrs. Smiley-Robertson’s concern was that the RFQ’s that they sent out were for branding and not market research. Now because of going through interviews on branding we have a proposal to do market research. This is a process concern of how we go about doing business. We started out trying to find someone to do the branding part and now we are saying that who we are looking at cannot do the branding.
Mr. Albrinck stated that his biggest struggle has been that we used the term branding to encompass the whole process. None of the companies can do it all by themselves but they can collaborate to make it happen. It is inconsistent with how we started out, but my concern is with how we move forward.
Dick Shaffer expressed a concern for taking steps along the way for accountability and that we can see what we are getting out of it. Mayor Apking said that he thought we do have those steps in place. In this contract there are stoppages in there and working with the committee we explained to the company our expectations. Mr. Lohmeier said that what Jeff Albrinck proposes and what is in the agreement are different. The information they have is dated October 31, 2005 and nothing has been changed or presented to council on what the role is of MDI in each phase. Mr. Albrinck stated that we want to break it down into four areas; market research, land use plan, branding, and development.
Mayor Apking said MDI would be working on one part of it and they have three phases. The contract has changed since we have met. Mr. Albrinck said the ordinance is to give the Mayor permission to negotiate a contract. We would bring some one else in that is better suited to do the branding element. Jack Cameron said that MDI would bring in a brander to help with that part of the project and the scope would be worked out. The scope remains the same and is just expanded in some areas. Mark Miller and Doug Free are in attendance if you have questions about the proposal. Monday we talked about pulling a brander in at the right time.
Mrs. Smiley-Robertson said that council received notes on a committee meeting that happened last week but our plan of attack changed based on the meeting held Monday and council has nothing in front of them to say this is what the game plan is. We are being asked to pass an ordinance with an agreement attached that was dated October 31, 2005 and had economic development related items versus market research and branding or land use plans. It is a concern that we do not have a crisp plan documented reflecting what we want to do with the ordinance. Mr. Albrinck stated that meeting occurred when it did and the timing was not the best. He suggested a Special Council Meeting to give council time to see an updated contract.
Michael Schwartzman from Planning Commission spoke. He said he is in complete agreement with the process. The main goal of the branding is to define the next 20-30 years of development within this community and how it affects the value of the Village of Evendale. Council’s main job is to protect the assets of the Village and one of those is the brand that it has and the real estate value. The first thing we need is to audit the assets available in Evendale along with the non-direct land things like the Recreation Center or the Gorman Farm or the kind of industry that is centered in the Village. We have to look at surrounding communities as well as far as what they mean to this Village as part of a total community. The brand of the community is what everyone that goes there thinks of the community. “Space and place is a message.” What message do we want to be sending? Market research is important but it is also important to get the branding consultants on board as fast as you can.
The branders can take and shape and form the idea of what kind of community you want. We need to be broader than the original MDI presentation. We need to engage the branding organization very early on whether it’s under MDI’s contract or separate.
A motion to table Ordinance #05-53 until the next meeting was made by Mr. Vonderhaar, seconded by Mr. Albrinck and unanimously approved. Ordinance # 05-53 was tabled until the next meeting which is scheduled for February 23, 2006.
Mayor Apking presented Ordinance #06-04, APPROVING ADDITIONAL APPROPRIATIONS IN VARIOUS FUNDS, TRANSFERRING FUNDS AND DECLARING AN EMERGENCY. A motion to read Ordinance #06-04 by title only was made by Mr. Vonderhaar seconded by Mr. Lohmeier and unanimously approved on roll call. A motion to suspend the second and third readings of Ordinance #06-04 was made by Mrs. Smiley-Robertson seconded by Mr. Lohmeier and unanimously approved on roll call. A motion to adopt Ordinance #06-04 as an emergency was made by Mr. Vonderhaar seconded by Mr. Albrinck and unanimously approved on roll call. Mayor Apking declared Ordinance #06-04 adopted as an emergency measure.
Mayor Apking presented Ordinance 06-05, PROVIDING FOR THE ISSUANCE OF NOT TO EXCEED $4,385,000 OF TAX INCREMENT REVENUE NOTES BY THE VILLAGE OF EVENDALE, OHIO, IN ANTICIPATION OF THE ISSUANCE OF REVENUE BONDS, FOR THE PURPOSE OF FINANCING CERTAIN PUBLIC IMPROVEMENTS, AND DECLARING AN EMERGENCY. Mr. Schaefer stated that one of the concerns that they discussed in their council committee meeting was that we do not have a development agreement with Anchor; we don’t have contracts with the designer or the construction manager. Miller-Valentine plans to bid the contracts at their March meeting to do the construction. The concern is without a development agreement we have no contingencies in case problems arise and whenever you have construction there are always problems that arise. If commitments are made by the construction manager,
to what extent will they bind Evendale? Timing of sidewalks on Reading Road is a concern because if they construct the sidewalks and then trucks are running over them during construction, they could be ruined and have to be replaced. Mr. Schaefer suggested delaying the issuing of bonds until we have a development agreement.
Jack Cameron stated that he and James Jeffers have been working on the Construction Agreement with Miller-Valentine and a Development Agreement that protects Evendale for the over runs and guarantees that we are not paying more than that $4.385 million dollars. Jack Cameron had copies of the drafted Development Agreement and the ordinance that will accompany it.
Mr. Schaefer said sequencing is an issue. The Access Study is supposed to be back in May. We don’t want to build something in May and June and tear it out and rebuild it in August and September. The character of the buildings along the Reading Road frontage is very important to the office component of the Anchor Development but also to the value of our property that is directly across the road. Some kind of participation or type of scale should be worked into a development agreement. Anchor said tonight that if they had five or ten million dollars around they might be willing to do a spec office building. Now, we’ve provided 4.3 million dollars through tax money to be used for this project that wasn’t planned on at the start of this project so maybe they could build a spec office building. These issues need to be discussed.
Mr. Albrinck said he was all for delaying and having the opportunity to review the development agreement that Tim Burke is drafting. It is important to protect the Village with some of the issues addressed. Mr. Albrinck said that he did not want this used as a way to go back and renegotiate what has already been agreed to. It is important to protect the use of the $4 million dollars but not to use it against Anchor.
Mr. Smiley-Robertson said that we also have to be concerned about the timing with which we agree to go forward. We need to make sure that everything is in place and need to protect the community’s interests in terms of when we go ahead and issue the bonds.
Mr. Lohmeier expressed a concern on information flow. Tonight was the first time that he heard about Miller Valentine putting before us an ordinance to bid the construction of the infrastructure. We have not seen the results of the Access Management Study so why would you go ahead and bid something when we are not sure how it will be designed.
Jack Cameron said that the Access Management Study will not change anything in relation to what has already been approved. Mr. Schaefer said they had a problem with the access lane into the development on Glendale-Milford Road. Mayor Apking said if we don’t proceed it will delay getting the road in and they cannot sell the office space.
Mr. Lohmeier said Anchor came in and said this is how the entrances will be along with the changes along Reading Road. They have made their best estimate of what needs to happen. Mayor Apking said that the Planning Commission has approved their site plans for the entrances and the turn lanes. Mr. Schaefer clarified that they did approve with turn lanes with the fact that Evendale was not giving anyone a property interest in any particular configuration of the turn lanes.
Jack Cameron stated that the roads, lights, bridge will be bid out as soon as possible on the projects that we agreed to do as part of the TIF and what we are paying for with that including the lights, the widening of Glendale-Milford and the re-striping of Glendale-Milford. Planning Commission approved these plans. Mr. Schaefer said they were agreed upon by a split vote of Planning Commission as a default plan because they had nothing else to go on. He suggested a separate contract for the improvements on the Anchor Property and another for the access management of the surrounding area.
Mrs. Carolyn Smiley-Robertson said we might be confusing sequencing and dependencies and they are not the same thing. Some things have to happen before the next step occurs and that’s what needs to be outlined in the development agreement. We are not clear on what has to happen first. The Development Agreement would lay out exactly what we are expecting to do and whose responsibility it is to get it done. Mr. Cameron said that the negotiation step is a PBD approval. Then Council approved the TIF and as part of the TIF there are certain requirements. There is a Service Agreement and part of that is issuing bonds. Whether they are issued tonight or next month, but to hang that issue up on some other unrelated item is not appropriate.
Mrs. Smiley-Robertson said she needed more clarification on what is related and what is not. She understood with the TIF that they entered an agreement so that we can go forward and do some work in this community in a certain manner. We need to be in agreement on what the work is and what it costs and if it does not come in line with this figure that is a problem. It is a question of the timing and whether or not we have everything in place.
Mr. Cameron explained that the Service Payment Agreement was a part of the TIF ordinance that was passed last month. It included initial public improvements and we have already agreed to do those and in doing that have agreed to issue a bond to do that. The Development Agreement is to protect us on some of these other issues in putting those improvements in place.
Mrs. Smiley-Robertson said that while she understands what we may have agreed to, nowhere in there did we say that we would pass the issuance of bonds tonight. I agree we have already agreed to do this, but only when we have everything we have to do that and we need to improve on this.
Mr. Puthoff said he agrees that we need to know what the improvements are necessary on Reading and Glendale-Milford Road in order to move forward. How can we approve something that we don’t even know the scope of the work and how are we protecting ourselves that our road studies get done and improvements are made that are best for Evendale and not that best suit that particular development. They need to suit both the development and Evendale at the same time.
Tim Burke explained the language in the draft of the agreement protects the Village against cost over runs and provides substantial indemnification for the Village in terms of the construction of the improvements. Public improvements were attached as a part of the last ordinance council did adopt on this matter. This ordinance had the Service Payment Agreement that Carolyn referred to that deals with how the bonds themselves are handled and get paid for. The Development Agreement deals with providing protection to the Village for what we are agreeing to do and that is to build the $4 million dollars worth of specifically defined public improvements. The action taken at the last council meeting committed the Village to issuing the bonds or there was no reason to adopt the ordinance last month. Jack will hand out the ordinance and Development
Agreement tonight. After looking at the draft Tim asked for council’s direction to attempt to include the things they are concerned about.
Mr. Albrinck asked if the passage of this ordinance tonight has any impact on our leverage to enter into an agreement for the development component of it. Mr. Burke said that the Development Agreements makes it clear that unless both parties agree to enter into a construction management agreement we have no obligation to go forward with the construction of the improvements. The bond simply puts in place the financing that would make those improvements possible and does not in the end commit us to it.
Tom Leubbers stated that this ordinance #06-06 authorizes construction financing for the public improvements. It authorizes the financing not to exceed $4,385,000 worth of one year notes. What it does not do is put a date on the issuance of the notes. You do not sign the note and get the money for it until you need the money to sign a construction contract or one that has to do with these public improvements. This ordinance does not put a deadline on that. You do not have to pass it tonight but if passed tonight, you are authorizing the issuance and not requiring it.
Mr. Schaefer asked how long from the time we pass the ordinance and the time the money would be available for the construction contracts. Mr. Leubbers said a minimum of ten days. That would be the Mayor and Fiscal Officers call and decide on the final interest rate, the actual maturity date of the notes within a year. Mr. Vonderhaar asked if the bonds are 100% guaranteed. Mr. Leubbers said that in Ohio construction financing is done often by issuing one year notes and to roll the notes as long as the construction period goes and when the construction is over you do the permanent financing. The ordinance provides that the security for these notes is the tax increment payments, the service payments and a letter of credit from the developer that mirrors the Service Agreement that you authorized last month.
Matt Grever stated that this is complicated. This is a collective learning process. We have to get this done but it does not have to be tonight. The plans and specs are the same that we were going to build and have been approved by the Village. Anchor was going to build the improvements and then dedicate or give them to the Village and the Village would own them as required by the Planning Commission.
Mr. Puthoff said that our concern is not the roads or what is happening on the property. It is the ingress and egress that could be changed by our Access Management Study and why pay for it to be done when we might end up changing it. Matt Grever said there were improvements to Reading and Glendale-Milford Roads that were a part of the approval. Those improvements are promises made to us and that we therefore gave to tenants that are critical to the development.
James Jeffers explained that most of the improvements along Glendale-Milford and Reading Roads are basically the widening you would have to do anyway to provide a turn lane into the development. Modifications at the intersection are probably pretty well set and the Access Management Study is probably going to come back and say yes that is what has to happen. The expense of what you are looking at is significantly reduced from what you are initially.
James Jeffers said that the interior roads, bridges and Glendale-Milford and Reading Roads will probably be bid as a package for expedience. They will offered as four separate contracts but more than likely they will be offered as a combined bid with the same general contractor. The assumption is that even with those four contracts they will be pretty close to that $4 million dollar figure that we are dealing with. We could be in access of the $4 million dollars on these improvements. The infrastructure components are still going to be in placed. How they are going to be utilized would ultimately be what is modified through the Access Management Study.
Mayor Apking said that the schedule from Miller Valentine said they are going to bid it in April and be finished with it, even the sidewalks, in June. James Jeffers said the schedule was developed operating by what we knew was passed in January and is a best guess scenario based upon bonds issued in February.
Matt Grever said that timing wise, the Village bears no risk or liability if the schedule is later or goes over budget. Those are Anchor’s risks and costs, the bond is backed by Anchor’s letter of credit. These are improvements that they are under contractual obligation to build and make the improvements for their tenants with or without a TIF, on a schedule that keeps them within their agreement with their tenants. The TIF was an agreed upon way to do it. If there are better ways to structure things to protect the Village, we are all for that and are working very hard with Tim to get that document in the form he is comfortable with. Without a construction management agreement the development agreement means nothing.
Dean Miller, from Miller-Valentine said his understanding is we approved this subdivision sometime early last fall. When that happened they put up a $4.9 M dollar bond guaranteeing that they would do all the improvements in the park some of which we have now come up with the idea of a TIF. The improvements that we bonded had construction drawings attached and were very specific as to what we’re supposed to do and that’s what we are shooting for. The site itself has to be delivered to WalMart in the late summer. TIF has mutual benefits and council agreed on in January. We are obligated to put the improvements in with or without the TIF and our concern is it would be a loss for both the Village and the Developer. Whatever we can do to help anything to be clear so we can both take advantage of what Mr. Albrinck described at
the last council meeting as a no risk opportunity for the Village, let us know and we will be happy to help. The Development Agreement is trying to address some of the concerns we have heard but if there are more we would like to hear specifics and address them as quick as we can.
Mayor Apking said we can go ahead and bid the contract because you don’t pay any money to bid it. Mr. Schaefer said we should get the documentation in place to protect the Village before we bid the contracts. We need a contract with the construction manager and designer.
Tim Burke said that the designs are done and were not done under a contract with the Village. In the draft of the Development Agreement there is an effort to substitute indemnification by the developers in place of privity of contract with the designers. He asked council to look at the Development Agreement and give him feedback. Email Jack and Tim with input by Wednesday, February 15.
Mr. Schaefer made a motion to table Ordinance #06-06 until the Mayor and Solicitor have a Development Agreement in place. Mrs. Smiley-Robertson seconded the motion. Mr. Schaefer, Mrs. Smiley-Robertson, Mr. Lohmeier, Mr. Puthoff and Mr. Albrinck voted yes. Mr. Vonderhaar voted no. Ordinance #06-06 was tabled until a Development Agreement is in place.
Mayor Apking called a Special Council Meeting for Thursday, February 23, 2006 at 7:00 to address Ordinance #05-53, Ordinance #06-05 and the Development Agreement and accompanying ordinance.
Dean Miller asked if he can continue to work with staff to continue moving along with aspects to put everything together for bidding anticipation that things will go well with the bonds at the next meeting. We would like to move forward and get the packages ready.
Mayor Apking presented Ordinance #06-06, AN ORDINANCE AMENDING SECTION 258.121 OF THE CODIFIED ORDINANCES OF THE VILLAGE OF EVENDALE DEFINING PERSONAL LEAVE. A motion to read Ordinance #06-06 by title only was made by Mr. Vonderhaar, seconded by Mr. Puthoff and unanimously approved on roll call. A motion to suspend the second and third readings of Ordinance #06-06 was made by Mr. Puthoff seconded by Lohmeier and unanimously approved on roll call. A motion to adopt Ordinance #06-06 as an emergency was made by Mr. Puthoff seconded by Mrs. Smiley-Robertson and unanimously approved on roll call. Mayor Apking declared Ordinance #06-06 adopted.
Mayor Apking presented Ordinance #06-07, AN ORDINANCE AMENDING SUBSECTION 260.12(h) OF THE CODIFIED ORDINANCES OF THE VILLAGE OF EVENDALE REGULATING HOLIDAY PAY FOR PART-TIME EMPLOYEES.
A motion to read Ordinance #06-07 by title only was made by Mr. Albrinck, seconded by Mr. Puthoff and unanimously approved on roll call. A motion to suspend the second and third readings of Ordinance #06-07 was made by Mr. Puthoff, seconded by Mr. Lohmeier and unanimously approved on roll call. A motion to adopt Ordinance #06-07 as an emergency was made by Mr. Puthoff, seconded by Mr. Albrinck and unanimously approved on roll call. Mayor Apking declared Ordinance #06-07 adopted.
Mayor Apking presented Resolution #06-08, AN ORDINANCE AMENDING SECTION 258.113 REGULATING HOLIDAY PAY FOR FIRE DEPARTMENT PERSONNEL. A motion to read Ordinance #06-08 by title only was made Mr. Lohmeier, seconded by Mrs. Smiley-Robertson and unanimously approved on roll call. A motion to suspend the second and third readings of Ordinance #06-08 was made by Mr. Albrinck, seconded by Mr. Puthoff and unanimously approved on roll call. A motion to adopt Ordinance #06-08 as an emergency was made by Mr. Lohmeier seconded by Mr. Puthoff and unanimously approved on roll call. Mayor Apking declared Ordinance #06-08 adopted.
Other Items included:
Mr. Vonderhaar shared that on Tuesday, February 7th he attended Through the Valley I-75 improvement at Lincoln Heights Village Hall. They have more changes that will come to us in May or June and be presented to council.
The 47th Annual Phi Lambda Pi Awards Night is March 18th. Dinner and Awards Ceremony start at 7:00 pm and Village officials are invited.
Mayor Apking said to mark their calendars for March 11 for the Employee Appreciation Dinner at the Recreation Center at 6:00. We’ll be playing games as well. When you respond you need to order what you want to eat.
Mr. Schaefer stated that before the council committee meeting Jeff Ficke suggested that we look into establishing hot spots for lap tops in the Recreation Center and around the pool and be able to connect to the internet. He said he thought it was a good idea so people could work while their kids are in the pool and while waiting for practices to finish. Mr. Vonderhaar said he has been talking to Lilly Pad. They are willing to come in and work with Warner Cable. It is a free service but there are pop up advertisements involve in it. Mr. Vonderhaar has talked to Dave Nichols about it and would be happy to pursue it. George Snyder and the Fire Department handle technology issues. It was suggested that George Snyder be involved as well.
There being no further business to come before council, a motion to adjourn was made by Mr. Vonderhaar, seconded by Mr. Albrinck and unanimously approved. Council adjourned at
9:15 pm.
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Mayor
Attest:
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Village Clerk
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